Administrative Assistant

JOB TITLE: Administrative Assistant
COMPANY: Chase Merritt
LOCATION: Hybrid, between offices (primarily in-office with limited remote flexibility)
PAY RANGE: $23 – $29 per hour (based on experience)
EMPLOYMENT TYPE: Part-Time or Full-Time (flexible based on candidate availability and business needs)

JOB SUMMARY
Chase Merritt is seeking a reliable and detail-oriented Administrative Assistant to support daily administrative and office needs across development, construction, and finance teams. This role focuses primarily on administrative support and organization, with limited office coordination responsibilities and light HR-related assistance. HR support in this role is administrative only and primarily involves gathering required information and coordinating handoff for employee onboarding. This position reports directly to the Project Controller and may be structured as either part-time or full-time.

KEY RESPONSIBILITIES

ADMINISTRATIVE SUPPORT

• Provide general administrative support to leadership and team members

• Manage calendars, schedule meetings, and coordinate appointments

• Answer and route phone calls, emails, and general inquiries

• Prepare documents, correspondence, and basic reports

• Maintain organized digital and physical filing systems

OFFICE COORDINATION

• Assist with office supplies, vendor coordination, and basic office needs

• Help maintain an organized, professional, and welcoming office environment

• Support internal scheduling and logistics as needed

LIMITED HR & ONBOARDING SUPPORT

• Gather required onboarding information and documentation from new hires

• Coordinate onboarding materials and handoff to the Project Controller or external payroll/HR provider

• Maintain employee files and administrative records

• Assist with basic HR-related data entry and recordkeeping

• Support internal communication related to onboarding logistics

REQUIRED QUALIFICATIONS

• High school diploma or equivalent (associate degree or coursework preferred)

• 1–3 years of experience in an administrative assistant, office support, or coordinator role

• Strong organizational skills and attention to detail

• Proficiency with Microsoft Office (Outlook, Word, Excel) and general office technology

• Strong written and verbal communication skills

• Ability to manage multiple tasks and priorities

• Professional demeanor and strong follow-through

PREFERRED QUALIFICATIONS

• Experience supporting a real estate, construction, or professional services office

• Familiarity with basic administrative processes related to onboarding or payroll coordination

• Comfort working with confidential information in a professional manner

REPORTING & WORK ENVIRONMENT

• Reports to: Project Controller

• Work Arrangement: Hybrid (primarily in-office with limited remote flexibility)

• Works closely with: Project Controller, Accounting, Development, and Construction teams